Job description
For decades, CH2M HILL has been a global leader in engineering, consulting, design, program management, construction and operations, working on the most challenging and impactful projects around the world. Through these challenging projects, we develop our people — who transform complex and creative ideas into reality, every day. Join us and together we can work to build a sustainable world. We support you to reach your greatest career goals through continued professional development, a positive work life balance and undeniably cool engineering projects. Join employee-owned CH2M HILL and discover why our diverse team has been consistently ranked as one of the leading employers and repeatedly recognized as a best place to work in the U.S.Description and Desired Qualifications CH2M HILL Document Controller - Dubai, UAEJob Purpose:As an important provider of engineering services with an established office, reputation and track record in the region for delivery of major projects, CH2M HILL is supporting our clients to provide program delivery services for their new projects.
The Program is to initiate, plan and Deliver 11 x 45,000 seat stadiums concurrently throughout the Kingdom of Saudi Arabia within 2 years.
Job Responsibilities/Accountabilities:
Scope:
• Manage electronic document management system as well as hard copy records on as per company’s EDMS system.
• Ensure all documentation is controlled in accordance with the company’s procedures for document control.
• Process, control and administer incoming and outgoing documents (correspondences, submittals, transmittals, specifications, drawings, etc.).
• Upload and distribute documents to relevant parties in accordance with the document distribution matrix through workflow.
• Maintain and update EDMS logs to ensure accurate status of the submissions.
• Provide support to all users and grant user access and permissions on EDMS.
• Prepare necessary data reports for various parties in timely and accurate manner.
• Follow up and expedite priority items with relevant managers, engineers, consultants and contractors.
• Drive improvement to document control processes and procedures.
• Manage and monitor the use of various form set ups among team members.
• Coordinate with consultants and contractors to send and receive various reports, drawings, submittals and other outstanding issues.
Duties and Responsibilities:
• Establish centralized hard copy filing system.
• Manage daily uploading and downloading of correspondence, drawings, transmittals and other documents.
• Manage and monitor day-to-day use of electronic document management system.
• Update all project logs and electronic document management systems.
• Coordinate with consultants and contractors to send and receive various drawings, submittals, reports and other outstanding issues.
• File, Copy & Scan all project documents as per document controls procedure.
• Upload and distribute documents to relevant parties on project site in accordance with the document distribution matrix through workflow.
• Convert drawings to various file formats and upload / file as required.
• Coordinate with consultant and client for contractor submittals’ approvals.
• Support organization-wide Project Management Information System.
• Coordinate with Document Control Manager to ensure knowledge of EDMS and PIMS policy, procedures, reports etc. used.
• Coordinate with site users to map and gap EDMS and collaboration processes.
• Ensure accurate and timely processing of data reports as required.
• Follow up and expedite priority items with relevant managers, engineers, consultants and contractors.
• Manage daily uploading and downloading of correspondence, drawings, transmittals and other documents.
• Conduct periodic data checks and validation to ensure data accuracy.
• Ensure timely transmission of approved project deliverables to the concerned stakeholders as per Communication Management Plan.
Basic Qualifications
Job Requirements/Qualifications/Experience:
Qualifications and Experience:
• Bachelor’s degree or HND equivalent required.
• Minimum 8-10 year’s experience in construction and engineering industry; 5 of those years in managing documents in large projects.
• Possess excellent written and oral communication skills
• Ability to demonstrate knowledge and experience of the construction project document control methodologies, process, procedures and systems.
• Ability to demonstrate knowledge and experience with MS Office applications.
• Knowledge in Information Management Systems.
• Working in a programme management office.
• Experience in working within the Middle East.
• Must be physically fit and able to work in extreme climate.
Transferable Competencies:
• EDMS (Electronic Document Management Systems).
• Ensure timely and effective data handing to support.
• Computer skills - MS Office and EDMS.
• Document life cycle and key processes.
• Construction project management methodologies.
• Awareness of technical documents.
• Change Control Systems.
• Backfile conversion.
• Analytical and problem solving.
• Teaming and consensus building.
• Cross-cultural sensitivity.
What you will find
At CH2M HILL, the greatest challenges provide the biggest rewards. Each day, your drive and creative ideas will be providing solutions that help build a better tomorrow. Whether it is the pride that comes with accomplishment, personal growth or making a difference in the world, you will discover true success in a career that brings out the best in you at CH2M HILL. Ready? Let’s get to work. Developing People through Challenging Projects CH2M HILL is an Equal Opportunity Employer.
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