Job description
Job Summary:
Vendor AP Manager will be the main financial contact of vendors and will be responsible for handling all vendor payments, credit limits, credit notes, vendor support, stock holding, aging inventory & vendor returns. Moreover, he/she will be responsible for generating a buying budget for the merchandising team.
Duties & Responsibilities/Deliverables:
- Process vendor payments & reports and act as key contact for suppliers for any payment related issues and after sales requests
- Drive supplier loyalty & retention through exceptional service levels
- Responsible for overall supplier satisfaction in respect of supplier account, quality follow ups and relationship management
- Reconcile vendor statements, research and correct discrepancies;
- Audit, process, and enter vendor invoices, expense reports, check requests, and other accounts payable transactions into the accounts payable application;
- Utilize various software suites to identify and resolve discrepancies;
- Develop and/or complete Excel spread sheets to support account reconciliation;
- Prioritize and process incoming accounts payable documents;
- Match documents for payment and ensure correct general ledger coding;
- Utilize excellent customer service skills to communicate effectively with company personnel and/or vendors regarding payment approval, to research and resolve questions, discrepancies and issues;
- Analyse available data and work with CRM system to manage and maintain accurate reporting and supplier performance
Desired Skills and Experience
Education:
- Bachelor degree in Commerce
- Post-graduate qualification CIMA, ACCA, CMA, etc.
Experience:
- 5 years’ experience of applicable AP processing, general ledger systems and procedures, financial chart of accounts and corporate procedures
- Must have good knowledge of accounting related to inventories.
Skills Set:
- Excellent verbal and written English/communications skills
- Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
- Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
- Excellent knowledge of Excel is a must
Behaviours or personal competencies required for job:
- Must have strong work ethics
- Must be well organized and a self-starter
- Must be able to follow standard filing procedures
- Detail oriented, professional attitude, reliable
- Smart professional appearance
- Flexible and adaptable with a “can do” attitude
- Ability to work under pressure to meet objectives and deadlines
- Ability to interface with vendors and effectively manage their expectations and requirements
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